6 Email Security Tips and How Velocity Helps 

Email has become an essential part of our daily communication. It is a trusted means of communication for millions of people worldwide. However, the convenience of email carries a risk of email security breaches. Email has become a prime target for cybercriminals because of the information that it carries.

“Cybercriminals use emails to steal sensitive data such as personal information, financial information, and intellectual property.”

It is essential to understand email security and the measures to take to ensure your email is secure. In this blog we will discuss the importance of email security and the steps to take to secure your email.

6 Elements of Effective Email Security

1. Use a strong password.

The first and most basic step to secure email is to use a strong password. A strong password is a combination of uppercase letters, lowercase letters, numbers, and symbols.  It should not be easy to guess your password so avoid using easily found information about yourself such as your name, date of birth, pet or children’s names, or a common word.

2. Enable two-factor authentication for more secure email

Two-factor authentication or 2FA is an extra layer of security for your email. With 2FA you will require an additional code or password to access your email account. This makes it difficult for hackers to gain access to your email account even if they have your password.

3. Use a secure email service provider.

Choosing a secure email service provider is critical to your email security. Ensure that the email service provider you choose has end-to-end encryption to protect your email messages. This means that your emails are converted into codes that only the intended recipient can read.

4. Be cautious of phishing scams.

Phishing is an attempt to steal sensitive information by disguising an email as coming from a trustworthy entity. It is essential to be cautious of emails that ask you to give out personal information or those with suspicious links. Always verify the email source before responding to any email.

5. Regularly update your email software.

Email software such as email clients and web applications should be updated regularly to ensure that any security vulnerabilities are patched. Updates also improve the performance of your email client and ensure that you have the best email security features.

6. Train your employees.

Regular training is a critical part of email security that is often overlooked. With several options available for cybersecurity training available both in-house and online it is easier than ever to provide your employees with the knowledge they need to make good decisions concerning emails and potential threats.

The Vital Importance of Email Security Services

In conclusion, email security is essential as we continue to rely on emails for communication. By using strong passwords, enabling two-factor authentication, using a secure email service provider, being cautious of phishing scams, and regularly updating your email software, you can secure your email from potential breaches.

Remember: Securing your email is a continuous process and you should always stay alert to new threats and take appropriate measures to protect your email.

Email Services Through Velocity Provide The Highest Standard of Protection 

At Velocity Tech, we have offerings and feature options that will help you support and configure your business-critical email systems.  Because we understand the importance of protecting privileged information, all of our hosted email services meet the regulatory requirements of: 

  • HIPAA 
  • GLBA
  • SOX
  • SEC
  • FINRA 
  • FRCP

Ensure that you have the latest protection with our email security services and hosted exchange.

Contact us today for more information.